Access levels and what you can view

Following our Portable Antiquities Advisory Group meeting, I was asked what levels of detail people are privy to on the Scheme’s database. The below outlines what these account levels can do/see and what geo information is displayed.

Public user – not logged in

The public user level is the most basic of all our levels of access. This gives you access to:

  • Finds awaiting validation (denoted by the yellow flag)
  • Finds that have been validated and published by our finds advisers (denoted by green flag)
  • Low level mapping
    • no dots on maps
    • findspot to 1km grid square level and slight obfuscation of findspot by randomised subtraction/addition of 10ths of a degree to the degraded findspot
    • limited zoom level.
  • No access to personal data
  • Can add comments but has to fill in reCaptcha

Registered user – most basic level of login

  • Finds awaiting validation (denoted by the yellow flag)
  • Finds that have been validated and published by our finds advisers (denoted by green flag)
  • They can create their own records of their objects and get full mapping capabilities for only these objects which is enhanced over the below low level grade map.
  • Low level mapping
    • no dots on maps,
    • findspot to 1km grid square level and slight obfuscation of findspot by randomised subtraction/addition of 10ths of a degree to the degraded findspot,
    • limited zoom level.
  • Cannot see maps or retrieve finds by parish for any record with the findspot form’s “to be known as” field completed
  • No access to personal data
  • Can add comments without having to fill in reCaptchas
  • Can add/edit their own records
  • Can save searches

Researchers

  • Finds awaiting validation (denoted by the yellow flag)
  • Finds that have been validated and published by our finds advisers (denoted by green flag)
  • Cannot view finds that are still in progress (quarantine/review)
  • As above, they can create their own records of their objects and get full mapping capabilities forthese objects.
  • High level mapping
    • findspot plotted with a dot on the map
    • full precision for findspot
    • Flickr shapefile outline for parishes
    • Access to Scheduled Ancient Monument proximity search
    • Full zoom capabilities
  • No access to personal data
  • Can add/edit their own records
  • Enhanced spreadsheet downloads

Historic Environment Officers

  • Finds awaiting validation (denoted by the yellow flag)
  • Finds that have been validated and published by our finds advisers (denoted by green flag)
  • Cannot view finds that are still in progress (quarantine/review)
  • As above, they can create their own records of their objects and get full mapping capabilities forthese objects.
  • High level mapping
    • findspot plotted with a dot on the map
    • full precision for findspot
    • Flickr shapefile outline for parishes
    • Access to Scheduled Ancient Monument proximity search
    • Full zoom capabilities
  • No access to personal data
  • Can add/edit own records
  • Enhanced spreadsheet download
  • Special download of csv for import into exeGesis HBSMR (if you don’t know what that is, don’t worry!)

Treasure & Finds Liaison Officers

  • Finds in quarantine – records that need more data (reminds them to do so!)
  • Finds on review – current working versions
  • Finds awaiting validation (denoted by the yellow flag)
  • Finds that have been validated and published by our finds advisers (denoted by green flag)
  • As above, they can create their own records of their objects and get full mapping capabilities forthese objects.
  • High level mapping
    • findspot plotted with a dot on the map
    • full precision for findspot
    • Flickr shapefile outline for parishes
    • Access to Scheduled Ancient Monument proximity search
    • Full zoom capabilities
  • Full access to personal data
  • Can add/edit own records
  • Can edit records made by member, HERO and research users
  • Can edit any records they made when working in other counties
  • Can edit records made by anyone at their institution
  • Enhanced spreadsheet download
  • Special download of csv for import into exeGesis HBSMR

Find Advisers

  • Finds in quarantine – records that need more data (reminds them to do so!)
  • Finds on review – current working versions
  • Finds awaiting validation (denoted by the yellow flag)
  • Finds that have been validated and published by our finds advisers (denoted by green flag)
  • As above, they can create their own records of their objects and get full mapping capabilities forthese objects.
  • High level mapping
    • findspot plotted with a dot on the map
    • full precision for findspot
    • Flickr shapefile outline for parishes
    • Access to Scheduled Ancient Monument proximity search
    • Full zoom capabilities
  • Full access to personal data
  • Can add/edit own records
  • Can edit any records created by any user and can publish finds
  • Enhanced spreadsheet download
  • Special download of csv for import into exeGesis HBSMR

Admin

Now that would be telling.